Legal
Privacy Policy
Last updated: July 2026
1. Who I am
Your Virtual Office Manager Ltd is the data controller for the personal data collected through this website and in the course of providing services. I am committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What data I collect
I may collect the following personal data: your name, email address, phone number, and any information you provide when contacting me or engaging my services. I may also collect technical data such as your IP address and browser type when you visit this website.
3. How I use your data
I use your personal data to: respond to enquiries, provide and manage the services you have requested, send invoices and process payments, and comply with legal obligations. I will not use your data for marketing purposes without your explicit consent.
4. Legal basis for processing
I process your personal data on the basis of: contract performance (to deliver the services you have engaged), legitimate interests (to manage my business and respond to enquiries), and legal obligation (where required by law).
5. Data retention
I retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Client data is typically retained for six years in line with HMRC requirements.
6. Sharing your data
I do not sell or share your personal data with third parties for marketing purposes. I may share data with trusted service providers (such as accounting software) strictly as necessary to deliver my services, and only where appropriate data processing agreements are in place.
7. Your rights
Under UK GDPR, you have the right to: access your personal data, correct inaccurate data, request erasure of your data, object to processing, and request restriction of processing. To exercise any of these rights, please contact me via the contact page.
8. Cookies
This website uses cookies. Please see my Cookie Policy for full details.
9. Contact
If you have any questions about this privacy policy or how I handle your data, please get in touch via the contact page. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.